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About Outsmart SolutionsContact
Call 03 8346 9628info@outsmartsolutions.com.auSmart access & keysafes · For strata
Smart keysafes and contractor access for strata buildings
Stop handing over keys at the office or driving across town to let a trade in. Give contractors, cleaners and service technicians time-limited access to the keys, rooms and doors they need, with a record of who had access and when.
Book a site reviewCall 03 8346 9628
Time-limited access, issued remotelyA clear record of every accessStart with a pilot on one building
Keys are still one of the biggest headaches in strata
Every plant room visit, lift service or roof inspection starts with the same question: who has the key?
1
Keys handed over in person
Contractors collect keys from the strata office or wait on site for someone to let them in.
2
Keys that go missing or get copied
Keys aren’t returned on time, copies circulate, and nobody is sure how many exist.
3
No record of who went where
When something goes wrong in a comms room or on the roof, there’s no reliable history of who accessed it.
4
After-hours delays
Urgent repairs wait because the key holder can’t be reached.
Access that’s issued, used and expired without a key handover
1
Install at the building
Smart keysafes or smart locks fitted where keys are needed: plant rooms, roof access, lift motor rooms, bin rooms and more.
2
Issue access remotely
The manager gives a contractor a code or app access that only works for a set time window.
3
Contractor attends
The contractor retrieves the key or opens the door on arrival. The access is recorded.
4
Access expires
Access ends automatically, and the manager can review the history at any time.
What you get
Control over keys and access, without the running around
- Remote issuing and revoking of access for contractors, cleaners and service providers.
- Time-limited codes so access only works when the job is booked.
- An access history showing which keysafe or door was opened, by whom and when.
- Works with your existing keys: keysafes hold master or restricted keys securely on site, so nothing about your key system has to change.
- Fits alongside building access control where the building already has it, for a consistent approach to trades and visitors.
Where it’s used
Comms & plant roomsRoof accessLift motor roomsBin & storage roomsCar parks & common areasCleaner & contractor access
Smart locks on doors are designed so people can always exit safely in line with fire and egress requirements, and keysafe locations are agreed with the owners corporation.
Building already on MiMOR? Smartphone access and digital key safes can also be managed through the MiMOR platform. MiMOR smartphone access
Start with one building, then roll it out
We recommend proving the approach on a single building before rolling it out across a portfolio.
Phase 1
Pilot
One building, a small number of access points such as the plant room and roof. Agreed goals, a defined trial period and an honest review of what worked.
Phase 2
Portfolio rollout
A consistent setup across your buildings, so managers and contractors use the same process everywhere.
Common questions about smart keysafes
Is a smart keysafe secure?
Access is time-limited, can be revoked at any time and is recorded. Keysafes are installed in agreed, suitable locations, and your restricted keys stay on site under the owners corporation’s control.
What happens if the battery goes flat?
Smart keysafes and locks are battery powered and typically give low battery warnings well before they run out, with a backup way to open them. Battery checks can be included in a service agreement.
Do contractors need to download an app?
Not necessarily. Access can be given as a time-limited code, or through an app for contractors who attend regularly.
Does this replace our access control system?
No. It complements it. Access control manages residents and building entry; smart keysafes handle the keys and back-of-house areas contractors need.
Can we use it across multiple buildings?
Yes. We recommend starting with a pilot on one building, then applying the same setup across your portfolio.
Book a site review
Find out where smart keysafes would help your buildings
Tell us about the building or portfolio and the areas contractors need to access, and we’ll suggest a practical pilot.
Prefer to talk? Call Outsmart Solutions on 03 8346 9628
or email info@outsmartsolutions.com.au
Your building technology partner. Intercom, access control, CCTV, networks and smart building systems for builders, developers, strata and commercial buildings across Melbourne.
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Apartment intercomAccess controlSmart keysafes & accessCCTV & securitySecurity smoke screensBuilding networksCommercial lighting controlIoT & smart buildingVape detection3G intercom replacementBrands
